Use case

Month-end close and account reconciliation.

From the field, AI native workflow redesign of month-end close process within Accounting and controlling Finance function.

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Convolving expertise

A senior Convolving delivery team partnered with the accounting and controlling function for one sprint. Operators from our expert network – with sixty combined years inside controllerships and audit – reviewed the redesign at each checkpoint. Forward-deployed engineers built inside the team's existing ERP, sub-ledger, and reconciliation stack. One flat fee, artifact out, no retainer creep.

Situation

Today the close runs six to nine business days. Two accountants, one controller, and an audit partner who sees the trail at year-end.

Roughly ninety-four percent of the work happens in spreadsheets sitting outside the system of record. Bank, sub-ledger, and intercompany feeds overlap but never tie cleanly. Exceptions and late journal entries pile up between days four and six and stay human-eyeball work to the final sign-off.

Close cycle 6–9 days Period end to books closed
Reconciliations / FTE 120 Per accountant per month
Excel-resident work 94% Of close steps run outside the ERP
Late adjustments 18% Of journals booked after day four

Click any node to see the activities and tools behind it. Open the canvas in fullscreen for the horizontal view.

Complication

Largest obstacles and inefficiencies.

Sources overlap but never tie cleanly.

Banks, sub-ledgers, and intercompany feeds disagree on roughly one in eight reconciliations. Each break is human work to clear.

Ninety-four percent of close work sits in Excel.

Adjustments made outside the system of record create year-end audit pressure and leave a weak trail for the regulator.

Exceptions concentrate at days four to six.

Anomalies, accruals, and unreconciled items stack at the end of the cycle and remain eyeball work right up to sign-off.

Resolution

The AI-native cycle.

Same six steps. Click any node to see what the redesign does in that step.

Close cycle 2 days ▼ 7.5 days vs today
Reconciliations / FTE 400+ ▲ 3.3× vs today
Excel-resident work 20% ▼ 74 points vs today
Late adjustments 3% ▼ 83% vs today
Key changes

What the redesign actually shifts.

Cycle compression

  • Six-to-nine days down to roughly two, period end to closed books.
  • Ledger pull, reconciliation, and intercompany clearing run unattended overnight.
  • Exception queue surfaces on day one rather than concentrating at days four to six.

Accountant capacity

  • Reconciliations per FTE move from 120 to 400-plus per month.
  • Excel-resident work falls from 94 percent to 20 percent of close steps.
  • Freed time goes to judgement calls and audit narrative, not matching.

Audit and control

  • Every match decision logs to a controls register the audit partner can replay.
  • Ledger extracts hash on the way in for full lineage.
  • Late adjustments fall from 18 percent to roughly 3 percent of journals.

Intercompany discipline

  • Both counterparties see the same proposed clearing entry at the same time.
  • FX differences resolve inside the agent rather than by email.
  • Aged in-transit balances surface before they reach the audit threshold.

Deploy this in your team.

The redesign above ships as a step-by-step playbook. Process map, matching-rules library, journal-draft prompt set, controls register, and the rollout cadence we use on engagements.

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